QuickBooks Online vs Desktop: Which Is Right for Your Business?

Many freelancers just base them off of what they paid the previous year, or you can plug your income so far into a tax calculator. At this point, you probably have a good idea of how these two software stack up against each other. But if you need more help deciding, check out this QuickBooks Online vs. Self-Employed comparison chart. Keep in mind that if you do decide to have QuickBooks Desktop hosted, there will be an additional fee. As an added convenience, if you outgrow your current edition of QuickBooks Online, upgrade to a more powerful plan in minutes.

QuickBooks Desktop is better for small to large-sized businesses with complex accounting needs requiring more customizable features. Both QuickBooks Online and QuickBooks Desktop are capable programs with strong accounting features. In addition to having more integrations, QuickBooks Online also has better integrations. QBO’s integrations cover more business needs and include multiple payment gateway options. Both QuickBooks Online and QuickBooks Pro offer a good number of helpful integrations and add-on products. However, QuickBooks Online offers over 750 integrations to QuickBooks Pro’s 260+ integrations.

  1. The closest comparison that can be made would be between QuickBooks Enterprise and QuickBooks Online Advanced.
  2. With plans starting at $15 a month, FreshBooks is well-suited for freelancers, solopreneurs, and small-business owners alike.
  3. QuickBooks Pro is geared toward small to medium businesses and starts at $41/month for a single user.

While not an ERP software in the traditional sense, QuickBooks Enterprise brands itself as an “ERP alternative” and is truly an all-in-one solution for business management. QuickBooks Online made it to our Best Accounting Software for Small Business list because it is a comprehensive platform that checks all the boxes for accounting, invoicing and expense https://quickbooks-payroll.org/ tracking. If you aren’t sure about the product, you can give it a 30-day test run with 100% capabilities of the Simple Start Plan to see if it meets your needs. Using the Banking tab on the left side of the dashboard, you can connect your bank and credit card accounts so that QuickBooks automatically imports transactions and categorizes them for you.

Is QuickBooks worth it for a small business?

Click on the cogwheel on your company dashboard and select Spreadsheet Sync under TOOLS. Next, activate the Spreadsheet Sync add-on by clicking Let’s Go in the pop-up window. Follow the screen prompts, and you’ll be able to install Spreadsheet Sync and sign in using your login details. The QuickBooks Online comparison chart below highlights some of the key features of the five versions. We include in-depth, side-by-side comparisons of each plan against its next-level tier in the sections that follow. Kristy Snyder is a professional writer and editor living in Pittsburgh with over 10 years of content creation experience.

Advanced now offers fixed asset accounting, estimated vs actual cost reporting, and multi-company report consolidation. These can be useful for companies with more complex business structures and accounting workflows. We are committed to providing you with an unbiased, thorough, and comprehensive evaluation to help you find the right accounting software for your business. We meticulously and objectively assess each software based on a fixed set of criteria—including pricing, features, ease of use, and customer support—in our internal case study. Cloud-based software is far more popular today and with that comes tiers for different types or sizes of businesses. So, you’re likely to find a free plan, which would be suitable for an individual, but you’ll have limits on the number of invoices you can send or you may have no access to advanced features.

QuickBooks Premier Plus: Best for specific industries

QuickBooks Desktop’s user interface is very different from QuickBooks Online, offering navigation using a flowchart style menu. Find help articles, video tutorials, and connect with other businesses in our online community. Ask questions, get answers, and join our large community of QuickBooks users. Compare QuickBooks Online to other leading financial solutions and spreadsheets.

QuickBooks Pro Plus VS QuickBooks Premier Plus

The A/P section focuses on vendor management, bill management, bill payments, and other payable-related transactions. A/P features include creating vendors and bills, recording purchase orders and converting them to bills, creating service items, and recording full or partial bill payments. QuickBooks Online quickbooks desktop payroll subscription Advanced now offers a fixed asset accounting feature that allows you to enter and track fixed assets, such as vehicles, buildings, and equipment. Based on the depreciation method you choose, Advanced automatically calculates the depreciation for the fixed asset and creates a depreciation schedule.

QuickBooks Online comes in four different packages that vary in functionality offerings depending on your business needs. All versions will be able to track income and expenses, capture and organize receipts, maximize tax deductions, and invoice and accept payments. Whether you decide to manage your bookkeeping on your own or work with a professional, you’ll have no trouble accessing online resources for QuickBooks Online. The company offers video tutorials, webinars and training classes, as well as community forums, support topics and other resources on its website. You have the option of contacting QuickBooks customer support directly for any help you may need too. When working with the Desktop version, it’s downloaded right to your computer.

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In addition to being a Content Editor for Clever Real Estate, she has contributed to numerous leading financial and tech websites, including Bankrate, The Simple Dollar, NextAdvisor, and more. Customer reviews of QuickBooks Self-Employed noted that it’s very easy to use and has an interface that’s simple to navigate. On the negative side, some people noted a delay when tracking purchases, which makes it hard to see up-to-the-minute finance tracking. In our opinion, it’s only worth it to pay for the tax bundles if you regularly use a CPA for filing your taxes. Since accountants and tax preparers charge an average fee of $192 to prepare a federal Schedule C tax return, these packages are in line with what you’d pay for outside support.

If you are a small business owner, it will come back to the decision between cloud-based and locally-installed software to determine which software is right for you. If you read the overview of each QuickBooks product, you may already have an idea of which version of QuickBooks is best for your small business. These five questions will help you narrow down your search and find what you’re looking for. QuickBooks Premier is robust, locally-installed software with plenty of features and 200+ integrations. Quickbooks Self-Employed has very limited integrations, but the Turbo Tax integration is one of the greatest parts of the software. When you’re ready to file taxes, you can pull all of your QuickBooks Self-Employed data directly into Turbo Tax to make filing easy.

Freelancers and solo-operated businesses need accounting software, but maybe not as robust as QuickBooks—that’s where FreshBooks makes sense. It’s designed for single users to send and manage invoices for a handful of clients. You aren’t limited by the number of invoices you send on any plan, but lower-priced plans limit the clients you can bill and manage. QuickBooks is arguably the most popular accounting software option available, but it isn’t the only solution.

Both QuickBooks Online and QuickBooks Desktop offer a large number of features. While they share many of the same features, QuickBooks Desktop’s features are often more developed, except when it comes to invoicing. Plus allows you to assign classes and locations to your transactions, so you can see how your business performs across divisions, locations, rep areas, or any units that are relevant to your business.

QuickBooks Enterprise is intended to be used on a Windows O/S and requires a native application to run. QuickBooks Online runs in your web-browser and thus is compatible on either a Windows or a Mac. Intuit also offers QuickBooks for Mac for Mac users looking for an on-premise option.

Accounting software needs to be feature-laden for it to be useful for a small business, and that’s what we looked for when considering QuickBooks alternatives. Zoho Books is best for those who are already using Zoho products to manage their businesses. However, it’s also a good option for freelancers who need feature-rich accounting software to send invoices and manage expenses.

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